Welcome to NIPHLE: The National Institute of Packaging, Handling, and Logistics Engineers

DUNS Number: 780740242

CAGE Code: 4HMK6

NIPHLE BI-LAWS

 

ARTICLE A

ORGANIZATION

The National Institute of Packaging, Handling, and Logistics Engineers, Inc. ("NIPHLE" or "Institute") is a nonprofit organization, originally incorporated in 1956 under the laws of the District of Columbia, which was reincorporated on March 30, 1992, under the laws of the State of Maryland.

ARTICLE B

OBJECTIVES AND PURPOSES

  1. To establish a realistic understanding of Industrial and Government logistics and the importance of proper packaging and handling in solving logistics problems.
  2. To stimulate improved practices in packaging and handling fields by:
    1. Providing a common ground for the exchange of information in all areas of packaging and handling with a view toward improvements in design, materials, equipment, application, techniques, simplification, standardization and cost evaluation methods which will facilitate Logistics planning.
    2. Sponsoring mutual understanding in those problem areas encountered in the packaging and handling of industrial products and in supporting operations of Government agencies.
    3. Broadening the social and professional boundaries of individuals whose day-to-day activities tend to limit their considerations to a particular area of association.
    4. Promoting the interest of all segments of management in packaging and handling to provide a closer integration of related management factors.

ARTICLE C

OFFICERS

  1. The Officers shall be the Executive Director, and a President, a Vice-President, a Secretary, and a Comptroller. The officers shall include both industry and government representatives.
  2. The President, Vice-President, Secretary, and Comptroller shall serve two-year terms. No one may serve more than two (2) consecutive terms in the same office.
  3. The President of the Institute shall be the principal executive officer, shall preside over all national meetings and by virtue of the office, be Chairperson of the Executive Council. The President shall serve as a non-voting member of all standing committees, and shall appoint the chairpersons of those committees. (S)he shall present at each annual meeting of the Institute an annual report of the work of the Institute and shall see that all books, reports and certificates as required by law are properly kept and/or filed. The President shall have such powers as may be reasonably construed as belonging to the chief executive of any organization. The President shall appoint any Advisory Board Members, subject to the advice and consent of the other, non-appointed members of the Executive Council, and pursuant to Article F herein. The President may delegate any of the aforementioned duties to the Executive Director provided same is part of the Contract for Services between NIPHLE and the Executive Director.
  4. The Vice-President shall assume the duties of the President in the absence or inability of the President. The Vice-President, in addition to serving in the absence of the President, will work with the membership in promoting the publication of technical articles concerning packaging, handling, and logistics. The Secretary shall maintain appropriate minutes of National Membership and Executive Council Meetings, which minutes will be available to the membership upon request to the Executive Director. The Secretary shall file any certificate required by any statute, federal or state, shall give and serve all notices to members of the Institute, be the official custodian of the records and seal of the Institute, present to the membership at any meetings any communication addressed to the Secretary of the Institute, attend to all correspondence of the Institute and exercise all duties incident to the office of Secretary. The President and/or Secretary may delegate any of the aforementioned duties to the Executive Director provided same is made a part of the Contract for Services between NIPHLE and the Executive Director.
  5. The Comptroller shall forecast the Institute's annual budget, provide appropriate financial reports to the Executive Council and membership, ensure that the Institute's financial records are reconciled and audited no less than once every two years, and shall have the care and custody of all Institute monies. The President and/or Comptroller may delegate any of the aforementioned duties to the Executive Director provided same is made a part of the Contract for Services between NIPHLE and the Executive Director. Disbursements shall be made by check signed either by the Comptroller, the Executive Director, or the President. Each of these Officers may be bonded to protect the interests of the Institute. Non-routine expenditures require authorization by the Executive Council.
  6. No officer or director (except the Executive Director) shall for reason of the office be entitled to receive any salary or compensation.
  7. The order for succession shall be Vice-President, Secretary, Comptroller, and Executive Director. In the event an Officer vacates the office before the end of the term, the President shall appoint a replacement to serve for the balance of the term, with the approval of the Executive Council.

ARTICLE D

ORDER OF BUSINESS

At all Meetings of the Executive Council, the following shall be the Order of business:

  1. Roll call.
  2. Reading of minutes of preceding meeting.
  3. Reports of committees.
  4. Reports of officers.
  5. Old and unfinished business.
  6. New business.
  7. Adjournments

ARTICLE E

EXECUTIVE COUNCIL

  1. The Executive Council shall consist of all Officers, the Development Council Chairperson, and the Advisory Board Members.
  2. A quorum for the transaction of any business of the Executive Council shall consist of a majority of the whole Executive Council. The act of the majority of the Executive Council present at a meeting, of which a quorum is represented, shall be the act of the Executive Council. Any signed proxies must be furnished to the Secretary and the Executive Director.
  3. Meetings of the Executive Council shall be called at any time by the President or upon the written request to the President of at least three members of the Executive Council. Notice of such meeting shall be given to each council member at least 60 days prior to each meeting.
  4. Executive Council members shall hold office until their successors have been installed into office. In case any office is vacated between two election periods, the Executive Council shall have the power to approve the appointments made by the President to fill the vacancy by majority vote of the Executive Council.
  5. The Executive Council shall be responsible for reviewing and approving the annual budget developed by the Comptroller. The Executive Council shall be responsible for reviewing and approving all Development Committee Proposals.

ARTICLE F

ADVISORY BOARD

The Advisory Board shall consist of the three preceding Presidents of the Institute. In the event that any of the three persons is unable to serve, the presiding President shall appoint a senior member of the Institute as a replacement. The Advisory Board shall be responsible for developing long range plans for the improvement of the Institute's service to its Members. The Advisory Board shall be responsible for overseeing the selection of Officers for the Institute every two years. The Advisory Board shall be responsible for approving the annual Contract for Services between the Institute and the Executive Director. The President may call upon the Advisory Board to serve in any manner in which its experience will assist the growth and development of the Institute.

ARTICLE G

EXECUTIVE DIRECTOR

The Executive Director shall be responsible for administering and managing the day-to-day functions of the Institute. The Executive Director will perform responsibilities as an independent contractor in accordance with an annual Contract for Services with the Institute, which duties may include some functions of the President, the Secretary or the Comptroller of the Institute, if so specified and delegated in the Contract for Services. The Contract for Services will be agreed upon each August, and will outline a fee schedule and responsibilities. Executive Director's responsibilities will, as a minimum, include the following:

  1. Maintain and publish the NIPHLE Directory every second year, including solicitations for advertising.
  2. Develop and publish the PHL Bulletin at least six times per year.
  3. Develop and publish the NIPHLE Annual Report each August.
  4. Collect and disseminate the mail, respond to organizational inquiries and follow-up prospective new Members.
  5. Publicize all NIPHLE events to the members in a timely manner. This includes announcing scheduled NIPHLE meeting notices at the beginning of the Institute year, and announcing previously unscheduled Institute meetings no later than ninety (90) calendar days in advance of the meeting.
  6. Publish a call for Officer Nominations by the membership at large in the PHL Bulletin by 31 January of every other year.
  7. Maintain communications with NIPHLE Members and meaningful external sources for organizational services and/or Institute growth through such communications media as telephones and facsimile machines.
  8. Maintain the NIPHLE checking account, monitoring and controlling debits and credits through the use of the NIPHLE budget. Also maintain suitable ledger accounts for tracking costs and income of all national meetings and NIPHLE-sponsored events. The Executive Director shall promptly notify the President and at least one other Advisory Board member of any significant deviation from the budget or any unusual expenses and/or significantly low funds in the account. Ensure adequate funds are promptly deposited in appropriate accounts for all NIPHLE expenses. Pay all NIPHLE bills in a timely manner, including reimbursements to NIPHLE Members for reasonable business-type expenses. Report the state of the budget to the President and Advisory Board at least one time each calendar quarter.
  9. Coordinating the annual NIPHLE Training Conference.

ARTICLE H

SELECTION OF OFFICERS

  1. The senior member of the Advisory Board shall coordinate the selection of Officers of the Institute. All Officers and members of the Committees, Development Council, and the Advisory Board will be solicited for nominees by 28 February of every other year.
  2. The Executive Director shall provide the senior member of the Advisory Board with a list of nominations by the membership at large by 28 February.
  3. The Executive Council will review all nominations and select the new officers by consensus.
  4. The Executive Director will publish the results by 1 April.
  5. The new Officers will assume office on 1 July, following selection.

ARTICLE I

COMMITTEES

  1. The standing Committees of the Institute shall be Membership, Awards, and Technical Services.
  2. The President shall appoint the Chairperson of each standing Committee with the guidance of the other elected Officers, the Advisory Board, and the Executive Director. Each Committee Chairperson shall appoint an appropriate number of committee members.
  3. The Membership Committee shall be responsible for bringing the activities of the Institute to the attention of potential members, recruiting new members and enforcing membership criteria.
  4. The Awards Committee shall be solely responsible for all activities related to the nomination and selection of persons or organizations to receive Awards from the Institute.
  5. The Technical Services Committee shall be responsible for maintaining the Technical Paper Cataloging System and managing requests for NIPHLE assistance on scientific or technical subjects.

ARTICLE J

DEVELOPMENT COUNCIL

The Development Council is responsible for advising and offering proposals to the Executive Council for improving and expanding services NIPHLE provides to its membership. The Development Council shall consist of a Council Chairperson, Specification Review, Environmental Issues, Scholarships, and Publicity. Members of the Development Council will be appointed by the Advisory Board, the President and the Executive Director for two year terms that are concurrent with the terms of the elected Officers. The Development Council Chairperson will provide a report of the Council's activities at each national meeting.

ARTICLE K

NATIONAL MEETINGS

  1. The Institute will hold at least one National Open Meeting each year. The meeting will be conducted by the President, and will include reports on the state of the Institute from the elected Officers, the Standing Committee Chairpersons, the Chairperson of the Development Council, and the Executive Director.
  2. The National Open Meetings will be attended by the Officers and any interested Member in good standing with the Institute.
  3. National Open Meetings will be scheduled in conjunction with a NIPHLE Training Conference. Special national Meetings may be called at the discretion of the President or the Executive Council.

ARTICLE L

MEMBERSHIP

All persons interested in the purposes of the Institute may become members upon recommendation of a current NIPHLE member in good standing with the Institute. Members may be asked to resign upon recommendation of the Executive Committee The membership year begins 1 September and ends 31 August.

  1. REGULAR MEMBERSHIP.
    Regular membership may be granted to individuals, businesses or corporate entities as outlined above and such membership year shall begin 1 September and end 31 August.

  2. LIFE MEMBER-CRITERIA.
    Life Membership may be granted to individuals who meet the following requirements:
    1. Retirement from gainful employment in the fields of packaging, handling and logistics.
    2. Two-thirds approval of the Executive Council.
    3. Accumulation of a minimum of 100 points based on the following system:
      1. 1 point for each year as a dues paying member.
      2. 5 points for each National NIPHLE Award.
      3. 5 points for each National committee chairmanship held prior to 1992.
      4. 10 points for each National committee chairmanship held after 1992.
      5. 10 points for each National Office held prior to 1992, except for the office of President.
      6. 20 points for each National Office held after 1992.
      7. 20 points for holding the office of National President prior to 1992.
      8. 40 points for holding the office of National President after 1992.
    4. Election/Induction to the Military Packaging Hall of Fame at the School of Military Packaging Technology.

      Dues are waived for Life Members.

  3. RETIRED MEMBER-CRITERIA.
    1. Retired Membership may be granted to individuals who meet the following requirements:
    2. Retirement from gainful employment in the fields of packaging, handling and logistics.
    3. Two-thirds approval of the Executive Council.
    4. Accumulation of a minimum of 50 points based on the following system:
      1. 1 point for each year as a dues paying member.
      2. 5 points for each National NIPHLE Award.
      3. 5 points for each National committee chairmanship held prior to 1992.
      4. 10 points for each National committee chairmanship held after 1992.
      5. 10 points for each National Office held prior to 1992, except for the office of National President.
      6. 20 points for each National Office held after 1992.
      7. 20 points for holding the office of National President prior to 1992.
      8. 40 points for holding the office of National President after 1992.

        Dues for Retired Members shall be one-half that of the Regular membership.

  4. STUDENT MEMBER-CRITERIA.
    1. Student Membership may be granted to individuals who are enrolled in packaging or material handling courses or programs at accredited colleges or universities or at a technical/vocational school approved by the Executive Council. The dues of Student Membership shall be set each year by the Advisory Board.

  5. MEMBERSHIP FEES
    1. Renewal memberships and new members accepted during the months of September through March of the following year shall pay the full annual fee for membership to August 31 of said following year.
    2. The annual fee for new members received after March 31 and before August 31 shall entitle the new Member to membership status through the following Institute year, ending August 31.
    3. The Executive Director shall send a dues notice to each Member during the month of August. Upon non-receipt of dues payment within thirty (30) days, a second (final) notice will be rendered promptly. Any Member whose dues remain delinquent at the end of sixty (60) days will be dropped from the membership, and so notified.

ARTICLE M

USE OF INSTITUTE NAME

  1. The name of the Institute shall not be used by any member, individual or group as an endorsement, stated or implied, for any product, technique or process whatsoever.
  2. The Institute is an individual membership organization and its name may not be used by any company, association, society or institution to state, imply or infer membership in the Institute except as specified in the By-Laws Membership criteria.
  3. Corporate members may show "Corporate Member - NIPHLE" on their letterhead. Promotional literature and advertising prepared by a corporate member may also list this fact, provided there is no implication of endorsement by the Institute of the company or its products and/or services.
  4. Use by members of the Institute's full name, its abbreviation (NIPHLE), or its logo (emblem) is encouraged, but permitted only under the following conditions:
  5. Reproduced on business stationery and cards in association with the individual's name and in an acceptable manner, e.g., Member - NIPHLE. The specific membership classification may also be used, e.g., Life Member-NIPHLE.
  6. in a listing of accomplishments, employment and memberships.

ARTICLE N

AMENDMENTS

These By-Laws may be altered, amended, repealed or added to in accordance with the following:

Amendments to these By-Laws may be proposed at any time. Proposals will be presented to the membership by mail/email or at the National Meeting of the Institute. If provided by mail, a copy of the working bylaws and a copy of the amended bylaws will be provided to the membership, along with a ballot allowing the member to indicate whether they accept or decline to accept the changes. Approval of such amendments shall be by written or electronic ballot distributed by the Executive Director to all Members in good standing. The ballot shall be circulated for a period of not less than thirty (30) days. Approval of such amendments shall be by majority favorable vote of the ballots returned to the Executive Director within the prescribed time period.